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Office Coordinator

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Are you an organized, detail-oriented professional who loves keeping operations running smoothly? Come join our team!

Office Coordinator

  • Job Description

    Office Coordinator

    General Description

    The Office Coordinator will coordinate various office tasks and functions to ensure office operations run smoothly. Tasks include front desk management, answering phones, maintaining office supplies, screening visitors, preparing reports, filing and organizing documents, performing basic bookkeeping, coordinating mailings, donor database management, supporting Foundation staff at special events, and providing clerical support to the Executive Director and to the other program coordinators.

    Reports to Executive Director.

    Essential Functions of Office Coordinator
    • Manage the front desk and visitors.
    • Answer phones and direct inquiries.
    • Coordinate mailings.
    • Treat all staff, students, and visitors with respect and hospitality.
    • Maintain great attention to detail.
    • Maintain and order (or shop) for office supplies.
    • Process deposits according to Foundation procedural flow chart.
    • Enter all donations into the donor software.
    • Manage and maintain accurate donor/alumni records.
    • Generate donor thank yous/receipts in a timely and accurate manner.
    • Provide clerical support to office including filing, copying, data entry, archiving, etc.
    • Attend monthly board meetings.
    • Serve on committees as assigned by Executive Director.
    • Assist with special events and programs.
    • Work collaboratively with Foundation Board Members, other Foundation Staff, Grand Island Public Schools Staff Members, and the greater community.
    • Assist with other duties as assigned by Executive Director.
Are you an organized, detail-oriented professional who loves keeping operations running smoothly? The Grand Island Public Schools Foundation is looking for a self-motivated Office Coordinator to join our team!

In this key role, you will help power our mission by managing day-to-day office functions, supporting special events, and assisting with donor communications.

Key Responsibilities:
  • Front desk & visitor management
  • Basic bookkeeping, processing deposits, and donor database management
  • Creating donor thank-yous
  • Assisting with special events and providing administrative support to Foundation staff
Position Details:
  • Schedule: 32 hours/week (flexible schedule)
  • Pay: $20 – $23 / hour (benefits available after probationary period)
  • Qualifications: Minimum Associate’s degree OR 5 years of relevant experience
If you thrive in a collaborative environment and want to make a meaningful difference for our schools and community, we’d love to hear from you!

 

 

Interested in making a real impact? 

Complete the application to be considered for this exciting opportunity.
We look forward to learning more about your qualifications and how you can contribute to our team.

 

Office Coordinator

 

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Are you available to work 32 hours per week with flexible scheduling?
Are you available to attend monthly board meetings and assist with special events as needed?


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